Time Machine Financial Services

UBO Register &Beneficial Owner Filing

Beneficial owners identified, registers of beneficial owners, partners and nominees prepared, and filings made with your licensing authority and kept up to date as ownership changes.

  • Beneficial Owners Identified
  • UBO Register
  • Authority Filing
  • Change Updates
  • Penalty Avoidance

Published Updated

Know and Record Who Really Owns the Company

Under Cabinet Resolution No. 109 of 2023, UAE companies must keep a register of their beneficial owners: generally anyone who owns or controls 25% or more of the company, or otherwise ultimately controls it. The information must be filed with the licensing authority and kept up to date.

Identifying beneficial owners is simple for a company owned by individuals, but less so with holding companies, trusts or nominee arrangements. We trace ownership through each layer, prepare the required registers, file them with your licensing authority and update them whenever ownership or control changes.

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How UBO Compliance Works

Five steps to a compliant register.

  1. 01

    Ownership Mapping

    We trace ownership and control through every layer of your structure.

  2. 02

    Beneficial Owners Identified

    Individuals meeting the ownership or control tests identified.

  3. 03

    Registers Prepared

    Registers of beneficial owners, partners or shareholders and nominee directors prepared.

  4. 04

    Authority Filing

    Information filed with your licensing authority.

  5. 05

    Ongoing Updates

    Registers updated and refiled when ownership or control changes.

What You Need to Provide

Typical information for UBO filing.

  • Trade licence and MoA
  • Passports of all individuals with ownership or control
  • Corporate documents for any company shareholders
  • Group structure chart
  • Details of nominee arrangements, if any

Why Use TMFS for UBO Compliance

UBO errors can mean fines and banking questions.

Ownership traced through every layer

Registers prepared correctly

Filed with your licensing authority

Updated after every change

Consistent with bank KYC records

Linked to share transfers and amendments

The TMFS Advantage

What sets our UBO service apart.

Structure Mapping

Complex and multi-layer structures traced properly.

Correct Registers

All required registers prepared, not just one.

Kept Current

Updates filed whenever ownership changes.

Bank Consistency

Records that match what your bank holds.

Why Companies Choose TMFS for UBO Filing

Three things clients mention most.

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Accurate records

The right people identified and recorded.

No penalties

Filings made and updated on time.

Joined-up

UBO records updated with every ownership change.

What Clients Say

Feedback from founders who set up with TMFS.

TMFS has truly been a game changer for me. Their personalized approach to financial services made the entire process easy and stress-free. I trust them completely with my investments and feel secure knowing my financial future is in safe hands.

VT
Vipul TibrewalMarketing Manager, PSP Marketing

I've worked with several financial firms, but TMFS stands out with their attention to detail and commitment to understanding my unique needs. Their professional team has guided me every step of the way, and I couldn't be happier with the results.

FA
Fatima Al MansooriRealtor, Frisko

TMFS has been incredibly supportive and responsive throughout my financial journey. Their personalized broker services have exceeded my expectations, and I now recommend them to anyone looking for trustworthy financial guidance.

PN
Priya NairSales

I came to TMFS with a business idea and very little idea of how UAE setup worked. They recommended the right free zone for my activity, handled the licence paperwork, and had my company registered within a week. What impressed me most was the banking. They prepared my bank application alongside the licence, so my business account was opened soon after instead of dragging on for months. One team, one point of contact, and no surprises on cost.

RM
Rahul MenonFounder, E-commerce Start-up

Keeping up with VAT and the new Corporate Tax rules was taking time away from running the business. TMFS took over our bookkeeping, registered us for Corporate Tax and now files our VAT returns every quarter, always ahead of the deadline. Their team explains what is due and why in plain language, and our accounts are finally clean and audit-ready. It is one less thing I have to worry about.

SW
Sarah WhitfieldDirector, Trading Company

TMFS handled my investor visa and then my wife's and children's family visas, and the whole process was far smoother than I expected. They told us exactly which documents we needed, booked the medicals and Emirates ID appointments, and kept us updated at every step. When we later hired our first two employees, they processed those visas just as quickly. I'd trust them with any visa matter.

OH
Omar HaddadManaging Partner, Consultancy

UBO Filing: Frequently Asked Questions

Common questions about beneficial owner rules in the UAE.

Who is a beneficial owner?
Generally any individual who ultimately owns or controls 25% or more of the company, has 25% or more of the voting rights, or otherwise ultimately controls it.
Does this apply to free zone companies?
Yes, most UAE mainland and free zone companies are covered. Some entities, such as certain government-owned companies, are exempt.
When must the register be updated?
Whenever ownership or control changes, within the deadline set by the rules. We update and refile for you.
What if no individual owns 25%?
The person who exercises ultimate control, or failing that the senior manager, is recorded as the beneficial owner.
What are the penalties for non-compliance?
Licensing authorities can impose fines for failing to keep, file or update beneficial owner information.
Sources & official references

Cabinet Resolution No. 109 of 2023 (Beneficial Owner Procedures) · UAE Ministry of Economy

Verification & independence

Prepared from publicly available guidance from your licensing authority and UAE federal law as of October 2026. Time Machine Financial Services is independent of your licensing authority and is not affiliated with or acting for any UAE government authority.

Beneficial owner rules, deadlines and penalties change. Confirm the current position for your situation with your licensing authority, or ask us, before acting on this page.

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